Getting More Done
With Multiple Monitors

By Ed Correia, CEO, Sagacent Technologies

Most computer users intuitively know that the bigger their computer screen area is, the more room there will be for their work. Well I certainly know this in spades! My first computer 33 years ago this September only had a 12 inch single color [green] screen. Today things are a bit different.

When we first opened Sagacent in 2000 I ordered that first computer for the company with a single 24 inch screen – and that was pretty nice for a while. The trouble is that as our business grew I found myself increasingly needing to work faster and get more done. So when we opened our new offices on Stevens Creek in San Jose I upgraded from a single monitor to twin 21 inch monitors and I found myself becoming much more productive given the additional real estate. Suddenly I was able to run Word documents side-by-side or spreadsheets full-size side-by-side. I could even run multiple applications and have them all viewable at the same time – and get more done! And I was in heaven.

Sadly, since returning following my stroke last year and now only working four days a week, I find that the pressure to get even more done in less time is much greater. I just had to become more efficient with the time I had. So guess what? I added a third monitor to my desk!

Now I can honestly say I’ve probably never been as efficient as I am now at getting so much work done in so little time. My three monitor solution allows me to:

  • Continually run our client monitoring software and watch our client’s networks on my left-most monitor
  • Continually run my Outlook e-mail or calendar on my right-most monitor, and
  • Reserve my center monitor for the task that I’m working on presently.

Of course, I occasionally find myself still running three different spreadsheets, one on each monitor, or occasionally one giant spreadsheet across all three!

Now I’m not saying that everyone should do this. But many of our clients have followed my lead. I now have a number of professional service firms (especially accounting and legal) that utilize multiple monitors on the desks of those people who are tasked with being the most productive.

Please feel free to contact me if you’d like to discuss this further or even come in and check out my multiple monitor solution.

Security:
It’s the Small Things That Matter

by Blake Britton, Axxys Technologies, Inc.

When (If) we think about data security for our businesses we tend to believe if we have a firewall and antivirus in place we are protected . . . if this were only the case. There are so many other aspects of data security that we have to consider on a day-to-day basis. Here are a few of the most commonly overlooked areas of business data security.

Mobile Devices
Do you have a formal policy for cell phones? Is there a lock feature or PIN they must enter in order to access the phone? What is your action plan if they lose the phone or if it gets stolen? Can you remotely “wipe” the phone through your Exchange server? These are things that need to be considered if your employees are receiving company email or if they keep company and client contacts on their phone. There are many features in exchange 2007 and 2010 to assist with securing or protecting the mobile device. Also, if you have iPhones in your organization we would recommend using the password lock feature. The key is to have a formal procedure and to ensure your staff knows that management needs to be notified immediately if a device is lost or stolen.

Password Change Policy
How often are end users required to change their password? 30, 60, or 90 days? Ever?  We recommend at least 90 days, but 30 or 60 is much better.

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