Google Drive is certainly a worthy cloud solution, and if you have the good fortune of using it for your organization, you know that it can offer everything from word processing to file storage options. However, there are always hidden features that can help you improve the way you use Google Drive. We’ll walk about three of the lesser known ways to use Drive that can help you better use it for your organization’s benefit.
Use Quick Access
Quick Access is a feature that lets you open your recent files without sifting through your Drive needlessly. You’ll have thumbnails of your most recently opened files on the top of your Drive’s home screen. If you want to turn on Quick Access, check Google Drive’s settings. Click the Gear Icon and select Settings. You need to select Make relevant files handy when you need them. Then all it takes is a page refresh and voila, Quick Access is turned on.
Take Advantage of the Search Function
There is a down-arrow at the top of your Drive’s screen which you can use to search for specific files. You can even filter the search results according to various fields, which include the type of field, the owner, where it’s located, and the date it was last modified, among many others. Proper use of the search function will help you find files more efficiently so that you can stay as productive as possible.
Remove Your Photos for Recent View
Many users take advantage of Google Photos to backup the photos on their mobile devices, but this can make it a little tricky to navigate your Google Drive. When you use Photos in this fashion, your Recent view will be so cluttered that it seems to become impossible to find what you are looking for. To remove your photos from Recent view, just use the Search function to filter out all .jpg or .png files in your Drive. This can work for both your web browser and your Google Drive app.
These tips can help you accomplish more in your workday and better use Google Drive to its full potential. For more great tips and tricks, subscribe to our blog and reach out to us at (408) 248-9800.