It would be hard to find someone who has never experienced the feeling of a time crunch, a situation where someone has more to do than they had hours to do it in. This feeling can be reduced by enhancing productivity through better time management. For our tip this week, let’s discuss some methods to improve time management within your office.
Simplify and Streamline
Before you devote your time to completing a particular task, it helps to determine whether or not that task needs to be completed now or if it can wait until later. Focusing on what needs to be done sooner allows you to better plan to fulfill these responsibilities.
In this way, it helps to follow whatever schedule you have in place, committing your full attention to accomplishing what is outlined for you to do. By eliminating distractions around you and focusing on the task at hand, you will be able to complete your duties more quickly and with greater accuracy.
Furthermore, is the current process to complete a given task as efficiently as possible, or are there redundancies and other unnecessary elements involved? Eliminating these elements will only allow you to cut out extra time that could be better spent elsewhere.
Planning for Success
Of course, the key to time management is establishing how much time you have to manage. It helps to put together a schedule to follow that firmly sets important events, such as project deadlines or meetings. This will tell you how much time you have to devote to your other tasks. Once this time has been established, turn a critical gaze toward the rest of your schedule.
Establish which of your remaining tasks need to take priority over the others, and incorporate them into your schedule accordingly. It is also important that you take your coworkers’ schedules into account. If they need you to complete some task before they can carry on with their work, plan to complete that task sooner, rather than later.
Creating a schedule for yourself to follow throughout the workweek is a solid way to not only ensure that your tasks are attended to, but that you can accomplish them at your peak. For instance, if you know you have a meeting on a Thursday and a deadline to meet on Friday, you can ensure that you give yourself ample time in the beginning of the week to prepare for both. You also need to be sure that your high-priority tasks are given a high enough priority to ensure that they are finished on time.
Preventing Resources From Causing Issues
Communication can be a double-edged sword in any office environment. While it is a necessary tool to remain productive, it can quickly cause harm if misused. For example, cell phones. While they are an excellent tool for communicating, they can only serve a limited use in the professional environment--even as a component of a Bring Your Own Device productivity strategy--and can therefore become a distraction above anything else, wasting precious time.
Yet not every issue with your company’s time management are caused by a human habit. Oftentimes, mismanaged IT can lead to serious issues that will prevent the company’s employees from properly doing their jobs and thereby from being productive.
All's not lost, however, as Sagacent can provide the tools to ensure that your IT is in top shape, freeing you to focus on spending time on improving the other components of your business. Give us a call at (408) 248-9800 for more information.