With productivity being so important in the modern business, it only makes sense that so much of the technology we have now--and will likely have in the future--is devoted to maximizing the amount of work that can be accomplished by one person in a given time. While not everything we will discuss is always relevant for the typical SMB, if your business continues to grow, more technologies will only become accessible over time. Here are a few technology tips to increase your organization’s productivity.
Work Harder By Working Less
One of the biggest barriers to productivity takes the shape of the tiny, menial tasks that every employee has to attend to every day. While it isn’t that these tasks aren’t necessary, it’s just that they don’t necessarily need to be supervised as they’re completed. What’s the best way to make sure that these necessary tasks aren’t ignored, without spending an exorbitant amount of time on them every day?
Automation. With technologies that can perform certain tasks, it frees up a user to attend to other matters. The boost to productivity that an organization can gain from automation is considerable, as twice as much can presumably be accomplished in the same amount of time. So, instead of an employee being tied up by sorting through email, they can continue with a revenue generating task while their email is sorted for them. The same can be said for data backup--automated solutions are more reliable and less prone to user error. Software patching is also a task that can be easily automated by a knowledgeable technology professional so that you don’t miss out on the most recent versions of your mission-critical software.
Using Televisions to Boost Productivity
While they may be distracting in at least some capacity, having a television in the office can actually benefit your workforce’s productivity. As long as you keep their use strictly for work purposes and not entertainment, you might be surprised by how much they can help. For example, you could display important information, such as upcoming meetings, deadlines, or otherwise to keep your employees focused on meeting their goals. These displays might even lead to some healthy competition in the office so see who can be more productive in either the short or long term.
You can also use televisions to add media to meetings. Imagine being able to pull up spreadsheets or slideshow presentations to drive home key factors or numbers regarding productivity. There is even the option for video conferencing, which can help out-of-office employees attend meetings as well.
Implement Better Working Conditions
Employees work better when they feel better. This simple, common-sense statement can be a great motivator to implement smart desks--Internet of Things devices that are designed to track health and behaviors of employees to help them achieve a better working condition. You may have heard that it’s best not to sit in front of a desk all day and to stand up on occasion, and the smart desk is a way to help alert employees when they are in need of a standing session. Health issues can be caught preemptively and resolved, allowing them to remain productive and keep sick time to a minimum.
Even just giving employees the freedom to pick and choose where they want to work can be empowering. With mobile devices like laptops and smartphones, employees can work from anywhere in the office, so make sure that you have a setup that is intuitive for this type of productivity.
Does your business have a plan to leverage technology to ensure maximum productivity? The right technology can be the game-changing factor in this pursuit. To learn more about what enterprise-level technology solutions can do for your business, reach out to us at (408) 248-9800.